| | Article 1 - Middle Tennessee Radio Control Society |
| | A. Middle Tennessee Radio Control Society flies at the Cane Ridge Park, a Davidson County Metro |
| | | Parks facility in Nashville, TN. |
| | B. Definitions |
| | | a. | Club: Middle Tennessee Radio Control Society |
| | | b. | Quorum: A quorum shall be considered fifty (50) percent of the officers and twentyfive |
| | | | (25) percent of the active club membership. |
| | | | |
| Article 2 - Purpose |
| | | The purpose of the Club is to promote the hobby of radio controlled aeromodeling in the Middle
Tennessee area. We strive to offer maintained flying facilities and to provide fun, safe atmosphere
for members and visitors to enjoy aeromodeling. |
| | | | |
| Article 3 - Membership |
| | A. Qualifications - All persons shall be eligible for membership, and shall agree to abide by the |
| | | Club bylaws, and those of the AMA. |
| | B. Categories and Dues |
| | | a. | Regular Member: Is eighteen (18) years old or older and has full privileges and |
| | | | voting rights. Dues: Regular Member rate. |
| | | b. | Junior Member: Is under eighteen (18) years old, has full privileges and voting |
| | | | rights. Dues: Junior Member rate. |
| | | c. | Family Membership: Includes all regular flying members of the immediate family |
| | | | (spouse and children). All regular flying members have full privileges and voting |
| | | | rights. Dues: Family Membership rate . |
| | | d. | Associate Member: a Non-Flyer, who is interested in the activities of the Club, has
no voting rights and receives a newsletter. Dues: There are no dues collected from
an associate member, however, a current application must be on file for an associate
member to receive a newsletter. |
| | | e. | Lifetime Member: Lifetime Members are appointed by the Board of Directors. These
members have given longtime or extraordinary support to our club, or for any other
reason as deemed worthy by the Board of Directors. No more than one lifetime
member can be appointed per year but is not required to appoint a Lifetime Member
each year. Lifetime Members have full privileges and voting rights. Dues: There
are no dues collected from a lifetime member. An application must be completed
each year with proof of AMA membership if member is an active flyer. |
| | C. AMA Membership - Flying members will be required to hold and maintain a license issued |
| | | by the AMA. All first-time flying members, as well as present flying members seeking
membership renewal, must show proof of membership in the AMA. Non-flying and
Associate Members do not require AMA membership. |
| | D. Probationary Period - All new members will be under a probationary period for one full year |
| | | from the date of application. New members will have full privileges and voting rights, but
will not be able to run for office or be appointed to the Board of Directors while under this
probationary period. |
| |
| Article 4 - Officers |
| | A. Responsibilities |
| | | a. | President: Shall preside at all meetings of the Club and shall act as spokesman for
the Club in all matters pertaining to it. President will also be responsible for having
the club financial records audited once per calendar year. |
| | | b. | Vice-President: Shall act for the President when the President is unable to serve. |
| | | c. | Secretary: Shall record and keep the Minutes and attendance roll of all meetings.
The Secretary shall provide himself with an official Minutes book for this purpose. |
| | | d. | Treasurer: Shall collect all moneys due and shall keep complete records of all
moneys received and disbursed by the Club. |
| | | e. | Board of Directors: Shall act on all matters of general policy. |
| | | f. | Safety Officer: Shall chair the safety committee and ensure safety rules and
procedures are enforced. The Safety Officer will process all grievance forms and
follow grievance procedures documented in the bylaws. This individual will be
appointed by the newly elected officers before January 1. |
| | B. Board of Directors - Four (4) directors will be appointed by the newly elected officers before |
| | | January 1. These directors combined with the four officers will be collectively known as the
Board of Directors. |
| | C. Term of Office - All officers of the Club shall server for one year, from January 1 to |
| | | December 31 of the elective year. |
| |
| Article 5 - Meetings |
| | Regular meetings shall be held once each month, January through November, with December
being at the discretion of the Board of Directors. The Board of Directors shall select the time, day
and location of the meeting. This date and time shall remain as consistent as possible. A quorum
must be present in order to vote on a club related issue. Results will be based on the majority vote
of the quorum.Special meetings of the Club shall be at any convenient time, upon call by the President, or upon
call signed by any three (3) members of the Board of Directors, or upon call signed by any ten (10)
members of the Club, provided that any such call shall name the time and place of any such
meeting, and shall be issued at least three (3) days in advance of the date set. No notice of regular
meetings shall be given, except in the case of annual meetings for the election meetings a week in
advance. However, failure of the President to notify the members in advance shall not nullify any
election procedures conducted at any meetings where a quorum is present. |
| |
| Article 6 - Record Keeping |
| | Secretary will be responsible for keeping a copy of all club records. |
| |
| Article 7 - Committees |
| | A. Standing Committees |
| | | a. | Safety Committee: Shall be composed of Safety Officer and the Board of Directors.
Shall meet as necessary to discuss safety issues and process grievance issues. |
| | | b. | Nomination Committee: Shall be composed of Nominating Committee Chairman
and members of the active club membership appointed by the Chairman. Chairman
will be selected by the President no later than August 1 of the current year. |
| | B. Special Committees - Shall be named by the Board of Directors as needed. |
| | | | |
| Article 8 - Nominations and Elections |
| | A. Nominations - Shall be made by the Nomination Committee or by individual members |
| | | following the final report of the Nominating Committee on election day. Nominating
Committee will also publish a copy of its report in the October newsletter. |
| | B. Elections - Shall be held annually at the November membership meeting of the current year. |
| | | A quorum must be present in order to hold an election. Election will be based on majority
vote of the quorum. |
| | | | |
| Article 9 - Miscellaneous Issues |
| | A. Fiscal Year - Shall be from January 1 to December 31. |
| | B. Newsletter - Shall be complied by the newsletter staff and mailed each month to all active |
| | | members. The newsletter will include a copy of the Club Meeting Minutes of the following
month. |
| | C. Transfer of records - Secretary will be responsible for transferring all records to newly |
| | | elected Secretary before January 1 of the new year. |
| | D. Use of Club Logo - Club officers, Newsletter Staff and Webmaster will have authorization to |
| | | use the Club logo for official use. Club logo may be placed on all Club assets. Other uses,
including but not limited to, apparel and decals, must be approved by the Board of Directors. |
| | E. Dissolution of Club - Club may be dissolved with the approval of two-thirds vote of the |
| | | active voting members. Upon the dissolution of the Club, the Board of Directors shall, after
paying or making provision for the payment of all the liabilities of the Club, dispose of all the
assets of the Club in such manner, to the AMA, Metro Parks, or other non-profit organization
as determined by the Board of Directors. |
| | | | |
| Article 10 - Amendment of Bylaws |
| | Amendments may be made to these bylaws at any general meeting of the Club membership,
provided the members have been notified, in writing, at least thirty (30) days in advance that an
amendment is to be considered. Copies of the proposed amendment shall be provided to all
members via the Club newsletter the month before the vote. |
| | | | |
| Article 11 - Safety and Grievance Procedures |
| | A. Purpose - The grievance procedure provides a mechanism to help the club provide a safe |
| | | environment for pilots and spectators. Although most complaints can be resolved informally
within the club, if a complaint is serious or involves a non-club member, the matter should be
referred to the Safety Committee for its consideration by means of a Grievance Form to be filled
out and turned into a member of the Safety Committee. At least one witness is required to sign the
Grievance Form. Although our Club cannot be responsible for the actions of other non-member
flyers at the Metro Parks Flying Field, MTRCS will be responsible for reporting safety violations
of members and non-members to the Safety Committee. |
| | B. Safety Committee - Safety Committee shall use its judgment in carrying out action on the |
| | | following: |
| | | a. | A grievance form will be filled out and turned into a Safety Committee Member. At least |
| | | | one witness is required. |
| | | b. | FIRST VIOLATION |
| | | | A verbal reprimand will be given to the accused, whether a member or nonmember,
by the Safety Committee, and this will be recorded in the Committees files. |
| | | c. | SECOND VIOLATION |
| | | | A verbal reprimand will again be given to the accused by the Safety Committee
The Committee may also recommend the accused fly under the supervision of club
instructor until the instructor deems his flying acceptable. Details of violation and
if instruction was accepted, will be noted in the Committees files. |
| | | d. | THIRD VIOLATION |
| | | | i. | Member - Safety Committee will meet to discuss whether violation is worthy of expulsion. If the Committee chooses a vote will be held at the next Club meeting to vote on the matter. The member may be expelled from the Club upon a majority vote of the quorum present. Voting will be by secret ballot.Expulsion will last for a one-year minimum. (Longer if deemed necessary by the Board of Director and Safety Committee). If member continues to fly at the Metro Parks Flying Field the Safety Committee will notify the Metro Parks Board in writing of the safety concerns. |
| | | | ii. | Non-Member -The Safety Committee will notify the Metro Parks Board in writing of the safety concerns. |
Glowplug - March-April 2010 (127)
